Creating Accessible Documents: Word and PDF - August, 2025: Vision Australia
Event description
Creating Accessible Documents: Word and PDF
*Note: no training will be held on August 13, and the sessions will continue until August 27.
To take part in online training for Creating Accessible Documents: Word and PDF, you will need the following:
Access to a desktop/laptop computer with a stable internet connection
Course Handbook (we will provide)
Working headphones/microphone/speakers
Access to Zoom meetings
*Please Note: If you register to complete the Creating Accessible Documents training online, you will require Microsoft Word (at least 2013 for PC or 2016 for Mac OS) and Adobe Acrobat PDF Pro (DC preferred or 10/11) installed on your computer to take part in remote training. If you do not have these already, you may be able to install trial versions (subject to the software owner’s agreement). Please bear this in mind when choosing to attend a remote version of this training.
Learn the fundamentals of how to create accessible Word and PDF documents in this highly interactive computer-based workshop.
Suitable for anyone who uses Microsoft Office and Adobe Acrobat, we’ll teach you how to ensure your digital documents are accessible to everyone, including people with disability.
Developed in accordance with WCAG 2.1 and best practices cultivated by our team of experts, this course is in alignment with the Australian Government’s Digital Service Standard.
Course Content
This highly comprehensive course is designed for a general audience – no prior knowledge of accessibility is required. Taught on PCs, a basic working knowledge of Microsoft Office and Adobe Acrobat is recommended.
Background to document accessibility
How inaccessible documents affect different disability groups
How people use assistive technologies to access content within digital documents
Australian legal requirements
Applicability of WCAG 2.1 and PDF/UA standards to electronic documents
Techniques to create accessible electronic documents:
Language
Use of colours
Text format
Links
Layout
Techniques for accessible Word documents:
Accessibility assistant
Headings
Lists
Blank lines and spacing
Images and alternative text
Links
Simple tables
Complex tables
Columns
Table of contents
Text boxes
Converting Word documents to PDFs:
Use the built-in PDF maker
Configure the PDF maker for accessibility
Test the resulting PDF for accessibility
Common errors and fixes for Word exports
Advanced techniques for accessible PDF documents:
Create, modify and check tags
Test and correct the reading order
Associate images with alt text
Edit document properties
Add bookmarks
Use the TouchUp Reading Order tool
Course Materials
You’ll receive a comprehensive digital manual containing:
Step-by-step instructions on how to implement techniques using Microsoft Office and Adobe Acrobat.
The rationale for using specific techniques and positive impacts for the end-user.
Explanations, examples, tips and tricks to help you apply accessible practices day-to-day.
Cost
Price listed is per person, including GST.
$795 full fee
$725 (group booking 4 + attendees)
Timetable
Wednesdays 1.30 pm to 3.30 pm AEST
July 30, August 6, (no training August 13), 20, 27
Cancellations
You may only cancel your registration by written notice to digitalaccesstraining@visionaustralia.org. See below for our refund policy.
Course enquiries
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