Advanced Creating Accessible Documents: Microsoft Office

*Please Note: Due to government and organisational concerns about public gatherings, we are now offering all of our courses as online training until further notice. The training will be offered in module sessions of 2 hours each over a 4 week period.

Should you wish to take part in online training for Advanced Creating Accessible Documents: Microsoft Office, you will need the following requirements:

Access to a desktop/laptop computer with a stable internet connection
Course Handbook (we will provide)
Working headphones/microphone/speakers
*Please Note: If you register to complete the Creating Accessible Documents training online, you will require Microsoft Word (at least 2016) installed on your computer to take part in remote training. If you do not have this already, you may be able to install a trial version (subject to the software owner’s agreement). Please bear this in mind when choosing to attend a remote version of this training.

Microsoft Office is used for nearly all the communications that organisations provide as online documents, send as emails, or convert to HTML. Ensuring the information we create in Microsoft Office is fully optimised for accessibility is an essential ingredient for a sustainable accessibility strategy. This advanced workshop will teach the skills needed to create accessible Word documents, Excel workbooks, PowerPoint presentations and Outlook emails.

Suitable for anyone who uses Microsoft Office, we’ll teach you how to ensure your digital communications are accessible to everyone, including people with a disability or impairment. Plus, you’ll gain free access to our Document Accessibility Toolbar (DAT) eLearning module!

Developed in accordance with WCAG 2.1 and best practices cultivated by our team of experts, this workshop supports inclusive design in alignment with the Australian Government’s Digital Service Standard.

Course Content
This highly comprehensive course was designed for a general audience – no prior knowledge of accessibility is required. Taught using Microsoft Office 2016 on PC, a basic working knowledge of Microsoft Office is recommended. Those who use a different version of Office (especially 2010 or 2013) are encouraged to attend as the learning outcomes will be the same.

Background to document accessibility
How inaccessible documents affect different disability groups
How people use assistive technologies to access content within digital documents
Australian legal requirements
Applicability of WCAG 2.1 and PDF/UA standards to electronic documents

Techniques to create accessible electronic documents:
Language
Use of colours
Text format
Links
Layout
Accessibility checker

Techniques for accessible Word documents:
Images and alternative text
Including complex diagrams and charts
Headings
Lists
Tables
Columns
Tables of content
Text boxes
Document title

Techniques for accessible forms:
Simple
Simulating form controls using tables
Interactive
Associate fields with labels
Test and modify the focus order
Apply editing restrictions
Adding Help Key (F1) help
Error messages

Demonstration of the MS Word Document Accessibility Toolbar (DAT)

Word to PDF:
Use the built-in PDF maker
Configure the PDF maker for accessibility
Test the resulting PDF for accessibility

Core techniques for accessible Excel spreadsheets:
Instructions
Tables of content
Worksheet title
Charts
Data Tables

Core techniques for accessible PowerPoint presentations:

Slide layout
Images and shapes
Reading order
Motion, flashing, transitions and animations

Core techniques for accessible Outlook emails:
Format
Structure in HTML documents
Image placement
Alternative text
Hyperlinks
Signatures
Special characters and emoticons
Attachments
Subject
Plain text email

Course Materials
You’ll receive a comprehensive manual containing:

Step-by-step instructions on how to implement techniques using Microsoft Office.
The rationale for using specific techniques and positive impacts for the end-user.
Explanations, examples, tips and tricks to help you apply accessible practices day-to-day.

Cost and Inclusions
Prices listed are per person, including GST.

$350

Cancellations
You may only cancel your registration by written notice to digitalaccess@visionaustralia.org. If notification of cancellation is received by Vision Australia: (i) more than 14 days prior to the event, a full refund of your registration fees, less an administration fee of $16.50, will be provided; (ii) between 7 and 14 days prior to the event, a refund of 50% of your registration fees, less an administration fee of $16.50, will be provided; (iii) less than 7 days prior to the event, registration fees will not be refunded.

Advanced Creating Accessible Documents: Microsoft Office

Cost and Inclusions Prices listed are per person, including GST. $350

Course enquiries Phone: 1300 367 055 Email: digitalaccess@visionaustralia.org

Cost and Inclusions
Prices listed are per person, including GST.

$350

Course enquiries
Phone: 1300 367 055
Email: digitalaccess@visionaustralia.org