Privacy and Data Handling

1. How your registration information will be used

The information you provide through this Expression of Interest (EOI) will be used by Deaf Victoria to assess applications, contact applicants, select participants and plan accessibility arrangements for the AI in Health Trust Community Consultation.

Deaf Victoria will manage the Humanitix registration process and coordinate communication with applicants. Your name and contact details will be used for these purposes and will not be provided to Deakin University as part of the registration process.

2. Humanitix and your personal information

Registration will be managed through Humanitix, an online event registration platform. Humanitix has its own privacy practices explaining how it collects, processes, stores and protects personal information.

Please refer to the following information for details:

● Humanitix Privacy and Data Security

● Humanitix Privacy and Cookies Notice

Deaf Victoria will manage the registration information it receives in accordance with the arrangements for this consultation. The Humanitix event will be removed from the organiser’s records after the workshop. The handling and retention of registration information will be confirmed by the project team.

3. Demographic information

To help ensure that a range of perspectives is represented in the community consultation, participants may be invited to complete a separate demographic questionnaire at the end of the workshop.

Deakin University may receive demographic information in de-identified form to understand the range of perspectives represented across the community conversations. Participants’ names and email addresses will not be included in this demographic information.

Providing demographic information is intended to help the project understand the diversity of experiences represented in the consultation.

4. Information collected during the workshop

During the workshop, information will be captured through live captioning, an audio transcript and physical notes.

These workshop records will be stored on Health Voices Victoria’s SharePoint.

The audio recording will be deleted once the transcript has been reviewed and finalised. Information in the transcript that could identify an individual will be redacted, and insights will be de-identified before being used in the broader community insights report.

5. Deakin University privacy information

Deakin University handles personal information under the Privacy and Data Protection Act 2014 (Vic) and the Health Records Act 2001 (Vic).

For more information, please refer to Deakin University’s Privacy information.

If you have questions or concerns about privacy, you can contact:

● Health Voices Victoria: healthvoicesvic@deakin.edu.au

Deakin University Privacy team: privacy@deakin.edu.au

Contact the host of AI in Health Trust Lab: deaf and hard of hearing community conversations

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