Creating Accessible Documents: Word and PDF

*Please Note: We continue to provide all of our courses as online training until further notice. The training will be offered in module sessions of 2 hours each over a 4 week period.

Should you wish to take part in online training for Creating Accessible Documents: Word and PDF, you will need the following requirements:

Access to a desktop/laptop computer with a stable internet connection
Course Handbook (we will provide)
Working headphones/microphone/speakers
Access to Zoom meetings
*Please Note: If you register to complete the Creating Accessible Documents training online, you will require Microsoft Word (at least 2016) and Adobe Acrobat PDF (Pro DC) installed on your computer to take part in remote training. If you do not have these already, you may be able to install trial versions (subject to the software owner’s agreement). Please bear this in mind when choosing to attend a remote version of this training.

Learn the fundamentals of how to create accessible Word and PDF documents in this highly interactive computer-based workshop.

Suitable for anyone who uses Microsoft Office and Adobe Acrobat, we’ll teach you how to ensure your digital documents are accessible to everyone, including people with disability or impairment.

Developed in accordance with WCAG 2.1 and best practices cultivated by our team of experts, this course is in alignment with the Australian Government’s Digital Service Standard.

Course Content

This highly comprehensive course is designed for a general audience – no prior knowledge of accessibility is required. Taught on PCs, a basic working knowledge of Microsoft Office and Adobe Acrobat is recommended.

Background to document accessibility

How inaccessible documents affect different disability groups
How people use assistive technologies to access content within digital documents
Australian legal requirements
Applicability of WCAG 2.1 and PDF/UA standards to electronic documents

Techniques to create accessible electronic documents:
- Language
- Use of colours
- Text format
- Links
- Layout

Techniques for accessible Word documents:

Images and alternative text
Headings
Lists
Tables
Columns
Tables of content
Text boxes

Converting Word documents to PDFs:

Use the built-in PDF maker
Configure the PDF maker for accessibility
Test the resulting PDF for accessibility

Techniques for accessible PDF documents:

Create, modify and check tags
Test and correct the reading order
Associate images with alt text
Edit document properties
Add bookmarks
Use the TouchUp Reading Order tool

Course Materials

You’ll receive a comprehensive digital manual containing:

Step-by-step instructions on how to implement techniques using Microsoft Office and Adobe Acrobat.
The rationale for using specific techniques and positive impacts for the end-user.
Explanations, examples, tips and tricks to help you apply accessible practices day-to-day.

Cost

Price listed is per person, including GST.

$595 full fee
$535 (group booking over 4 attendees)

Timetable

Wednesdays 1.30pm to 3.30pm AEST
June 2, 9, 16, 23

Cancellations

You may only cancel your registration by written notice to digitalaccess@visionaustralia.org. If notification of cancellation is received by Vision Australia: (i) more than 14 days prior to the event, a full refund of your registration fees, less an administration fee of $16.50, will be provided; (ii) between 7 and 14 days prior to the event, a refund of 50% of your registration fees, less an administration fee of $16.50, will be provided; (iii) less than 7 days prior to the event, registration fees will not be refunded.

Course enquiries

Phone: 1300 367 055
Email: digitalaccess@visionaustralia.org