Saturday April 26, 2025

Venue: Zinkensdamm Urban Garden / Zinkensdamm Hotel & Hostel, Zinkens väg 20, Södermalm, Stockholm

Sessions: Please sign up for attendance for both the Annual Meting session and the Dinner session on Saturday, and for the Workshop session on Sunday. In case you cannot participate in all sessions, please only select the sessions where you will be able to participate.

PROGRAMME

11:00 Registration and check-in, from 11:00

12:00 Welcome lunch, at Zinkensdamm Urban Garden (1 h)

13:00 Annual Meeting, (1.5 h)*

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Agenda Annual Meeting

Opening of annual meeting
Election of meeting chairperson and secretary
Selection of adjuster, including voter calculator, to adjust the minutes together with the chairperson of the meeting
Approval of the annual meeting summons
Determination of electoral roll, list of present members
Determination of agenda
Presentation of the annual report
Accounting and Financial Statements
Presentation of the Auditor's Report
Determination of annual report and financial statements
Question of discharge for the board
Election of chairman, deputy chairman and members of the board
Election of one or more auditors/accountant
Election of Nomination Committee
Reporting of budget
Determination of membership fees
Other decision matters and proposals that have been notified in writing to the organization's chairperson or secretary general no later than two weeks before the annual meeting (that is April 10th, 2025)
Other matters without decisions
Closure of the meeting

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14.30 Afternoon fika (0.5 h)

15:00 Afternoon Session I (1 h)

Update from the Secretariat
Launch of the new National Professional Group

16:00 Short break (20 min)

16:20-18:15 Afternoon Session II (1 h 55 min)

Presentations from the Competence Groups (60 min)
Short break (10 min)
Presentations from the Local Student Groups (45 min)

18:15 End of presentations day 1.

18:15-19:00 Free time (45 min)

19:00 Mingle (1 h)

20:00 Dinner, at self cost price (160 SEK per person)

*The events marked with (*) will be possible to attend online

Sunday April 27, 2025

8:00-10:00 Breakfast is served at the Urban Garden Hostel Breakfast Room

Check out
Free time

10:00 Morning session with group workshops (1.5 h)

Workshops with the Competence Groups and Local Student Groups:

Thoughts and ideas from the presentations yesterday
Ideas on how to strengthen cooperation within the organisation
Each groups assigns a moderator, a note-taker, plus a presenter

The Board has a constitutive meeting of the board, followed by a strategy workshop.

11.30 Coffee Break (30 min)

12:00 Wrap-up of group sessions (1 h)

Each group presents their discussions, 15 min each + 30 min final conclusion.

13:00 End of meetings day 2.

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Booking of accommodation

In order to book accommodation please e-mail our booking contact Yvonne at yvonne@zinkensdamm.com

Please mention that you are participating in EWB-SWE event on April 26-27, and state if you are part of a "Local group" or a "Competence Group."

Rooms with shared shower and WC (in the corridor), for 2-4 persons/per room: 450 SEK (per person)

Rooms with with shower and WC, for 1-2 per person: 790 SEK (per person) (for single rooms there might be an additional fee).

Please note that sheets and towels are not included in the price, so you will have to bring your own. The hotel offers rent of sheets and towels as well.

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Deadlines

Last day to register for the Annual Meeting & Member's Day, and for booking of accommodation, is Sunday, 23rd of March.

If you are unable to meet that deadline, but wish to sign-up for the meeting, please email communication@ewb-swe.org

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Photo by Adam Gavlák on Unsplash

Contact the host of EWB-SWE Annual Meeting & Members' Day 2025

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