How to Run an Effective AGM

Hosted by Voluntary Action in Badenoch & Strathspey (VABS)

Annual General Meetings are an important part of good governance for charities, community groups and voluntary organisations. This practical VABS workshop will help trustees, directors, committee members and staff understand their responsibilities and build confidence in planning and running a successful AGM. The session combines legal and governance requirements with practical advice, common pitfalls and good practice tips drawn from real-life experience.

Venue: Kincraig Community Hall

Topics covered:

The purpose of an AGM and why it matters
Legal requirements and constitutional obligations
AGM requirements for SCIOs, charitable companies, trusts and unincorporated associations
Setting AGM dates and meeting notice requirements
Planning and preparing for your AGM
Preparing key AGM documents, including notices, agendas, annual reports and accounts
Developing an effective AGM agenda
Trustee and board member elections
Proxy voting and member participation
Managing venue, accessibility and hybrid meeting arrangements
Communicating effectively with members before the AGM
Chairing the meeting and managing the order of business
Encouraging constructive member engagement
Handling difficult questions, challenges and disagreements
Understanding ordinary and special resolutions
Voting processes and decision-making requirements
Minute-taking and record keeping requirements
Regulatory filing obligations where required
Common AGM mistakes and how to avoid them
Improving attendance and member involvement
Good governance and AGM best practice

By the end of the session, participants will have a clearer understanding of AGM requirements, increased confidence in organising and chairing meetings, and practical tools to help ensure their AGM is compliant, well managed and meaningful for members.

Contact the host of How to Run an AGM