Notice of 2026 Annual General Meeting

The Maryborough and District Committee on the Ageing Inc.

Date notice issued: 8 October 2026

Notice is hereby given to members that the 2026 Annual General Meeting of The Maryborough and District Committee on the Ageing Inc. will be held on Monday, 30 November 2026 at 12 noon, in the main hall at MADCOTA Community Hub, 333 Alice Street, Maryborough.

Join us to reflect on the 2025–26 year, elect the Executive Committee and consider the proposed resolutions in the "Meeting Info and Documents" below .

Sandwich platters and sweet treats will be served.

Please register to help us plan seating and catering. Registration does not confer membership or voting rights. Members who need help registering may contact secretary@madcota.com.au. or call 07 4123 1554 during business hours.

Purpose and business of the AGM

Confirm attendance, apologies, voting eligibility and quorum.
Confirm the minutes of the previous Annual General Meeting.
Receive the President’s Annual Report and operational report for 2025–26.
Receive the Treasurer’s Annual Report and the Association’s financial statements for the year ended 30 June 2026, together with the audit/review/verification/signed statement applicable to MADCOTA.
Consider adoption of the financial statements and associated report or statement.
Elect the Executive Committee for the ensuing term.
Where required by the Association’s applicable reporting obligations, appoint an auditor, accountant or approved person for the financial year ending 30 June 2027.
Receive and determine expressions of interest for the Management Committee and ratify the ensuing Management Committee.
Consider the ordinary resolutions and delegations set out in the Schedule of Resolutions below.
Consider any other business properly included in this notice.

Executive Committee nominations

A nomination must be in writing, signed by the candidate and the member nominating the candidate, and given to the Secretary at least 14 days before the AGM. If, at the start of the AGM, there are not enough nominated candidates, nominations may be taken from the floor.

Nominations close: Monday, 16 November 2026 at 12 noon.

Lodge nominations with the Secretary at: Kylie Nitz, Secretary — secretary@madcota.com.au.

Nomination form: See Nomination Form Section below

Voting and participation

Each member present, and who is eligible to vote, is entitled to one vote. A member whose annual subscription is in arrears at the date of the meeting is not entitled to vote. If votes are equal, the chairperson has a casting vote in addition to a primary vote. The Executive Committee determines the voting method; however, if at least 20% of members present demand a secret ballot, voting must be by secret ballot.

Members may participate in person or by using technology that reasonably allows the member to hear and take part in discussions as they happen, in accordance with the Constitution.

Electronic participation arrangements must be made no later than 16th November 2026 and is offered as a Facebook Messenger video link or Microsoft Teams meeting.

Quorum

The quorum is the number of members elected or appointed to the Executive Committee at the close of the Association’s last general meeting, plus one, subject to the special rule applying if all members are members of the Executive Committee.

Contact the host of MADCOTA 2026 Annual General Meeting — Notice of Meeting

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