Hello @FirstName,

Thank you for booking in @EventName

We appreciate your support and involvement in what promises to be a day of fun and entertainment. We trust that it will be a successful day for you and that you will enjoy the day.

Our Community Festival & Market Day is first and foremost a day of getting the community together, but also has, as one of its goals, the aim of raising funds for a charities or projects. All stallholder fees go directly to the charities or projects we choose. We are proud to announce that this year we will be supporting our own projects. As you are aware, 2020 was a year of cancellations and our fundraising all but dried up. As such, we will direct all funds raised to local Lions projects.

Our current projects include:

Direct donations to Lions Foundations including (but not limited to) Childhood Cancer Research, Drug Awareness, Australian Lions Foundation emergency funds, Prostate Cancer, childhood mobility, Skin Check and Awareness Unity (V Districts Cancer Foundation)
Donations to other charities deemed worthy by the Board
New skills tracks for the Brimbank Bicycle Education Centre
Health and Hygiene packs for people in critical need
Adopt a Park (section of Taylors Creek Linear Park) and other environmental projects
Junior Public Speaking program
Primary School Civics and Citizenship awards
Community Grants

We appreciate any support our stallholders can give in relation to this goal.

One form of support all of our Market stallholders can help with is to publicise the market to ensure a good crowd on the day. Please share this event to your Facebook or Twitter account and help to publicise the event in any way you can.

Please also like our Lions Club Facebook pages at https://www.facebook.com/LionsTaylorsLakes/ and our Lions Market Day page at https://www.facebook.com/LCOTLCommunityMarket/ .

We will also ask all stallholders who can to donate a small gift to be placed in our raffle hampers, to raise further charitable funds.

I will make further contact with you over time with any announcements, and particularly approximately two weeks out from the market with final arrangements and guidelines, including siting, arrival times and vehicle movement.

Please read and note the Terms and Conditions for all stallholders, listed below.

If you have any inquiries, please reply to this email.

Sincerely,
Phil Clinkaberry

GENERAL CONDITIONS

ALCOHOL: Alcohol is NOT to be consumed or sold at your site. Local laws apply.

ANIMALS: Guide and assistance dogs only are permitted at your site, unless by permission. Local laws apply.

CANCELLATION: Cancellation may occur due to extreme weather conditions. Every endeavour will be made to advise you in advance if this occurs.

DROP OFF POINT: Drop off point will be provided closer to the event.

FIRE SAFETY: It is the vendor's responsibility to provide a fire extinguisher and fire blanket if using electrical and/or gas equipment and cooking at your site.

FOOD STORAGE: You should be prepared to bring adequate eskies or ice boxes to store food at the correct temperature.

GAS SAFETY: If you are using gas please bring with you your completed gas safety self-check list. All stallholders using gas will be safety inspected onsite prior to the event.

GLASS: All drink sales must be in cans or plastic or other soft containers. Crafts and produce involving glass products are excepted, but must be suitably packaged when sold.

MARQUEES: All marquees must be appropriately secured and made safe to the public. The Chief Safety Warden will inspect all marquees once erected.

PACK-DOWN: Your pack down can commence at 2:30pm (no earlier) with vehicle access when advised. You will be advised of vehicle access once visitors have dispersed and the area is deemed safe for vehicle movement by the Chief Safety Warden and Event Risk Manager.

PARKING: There is no parking within the festival site or at your stall; however you will find adequate parking within the allocated area or local streets. Vehicles should be relocated.

POWER: There will be no power available. Portable generators may be used, but must be in good working order and will require a safety check, as well as being positioned, screened and as far from the site as possible.

PROVISIONS: The items to be sold or distributed at your site will be monitored as per your application. Items not listed on your application are not permitted to be sold or distributed in fairness to other vendors/groups.

SITE SAFETY: Any equipment left unattended is the sole responsibility of the owner. All activity areas must be attended by a staff member at all times.

SMOKING: It is asked that programmed activity staff and others associated with your activity do not smoke in public view, especially vendors involved in food handling.

SULLAGE: Grey water only may be poured onto trees or vegetation reserves. No oil or ash is to be disposed of onto the gardens or roadways. All sullage containing fat/food scraps must be taken home with you; please do not pour down the storm water drains.

VEHICLES: ALL vehicles must be relocated off site no later than 8:30am if you are accessing the site, unless with permission to remain on site. Vehicles will not be allowed onto the site after 8:45am. From 9:00am onwards, you will be required to either trolley or hand cart your equipment and/or infrastructure to your stall. You should aim to have your activity nearing final set up and be ready to operate by 8:50am, in time for Market opening at 9:00am.

WASTE: Taylors Lakes Community Market Day is a Waste Wise Event. You are encouraged to use waste wise packaging for the serving of your products where possible. Dispose of your waste responsibly. Please also ensure that your pack down includes the removal of your own rubbish and cardboard waste with minimum left at the site for disposal.

WET WEATHER: All stallholders should be prepared for wet weather contingencies should they occur. Plastic tarps, protective coverings and adequate coverings for food items must be considered.

COVID SAFE: All stallholders will be expected to uphold any COVID Safe requirements as issued by the organiser and the Department of Health and Human Services, as current at the time of the event.

FURTHER, MORE DETAILED, INSTRUCTIONS AND GUIDELINES WILL BE PROVIDED AS THE EVENT APPROACHES