AI Procurement, Records and Vendor Due Diligence Lab

Stop guessing if new software is safe. Learn how to vet tech vendors, manage records, and protect your organisation.

Every week, software vendors pitch new automated features to non-profits, community organisations, and local councils. But when a vendor promises their tool is "secure" or "compliant," how do you actually verify it? What happens to your records when information flows through these systems? And who is accountable if a privacy leak or error occurs?

At WA AI Hub Western Australia's trusted home for practical, responsible, and humanity-centred AI training we help you cut through sales pitches and make confident, safe procurement decisions that align with Australian standards.

This 3-hour practical lab is designed for non-profit leaders, council staff, procurement managers, and records officers who need to move past curiosity and put real safeguards in place. Instead of sitting through abstract lectures, you will work through realistic case studies, test vendor claims, and build simple, reliable tools you can use immediately to protect your team and the communities you serve.

What you will build and master:

• Vendor Due-Diligence Checklist: Learn the exact questions to ask before signing software contracts covering data storage, sovereignty, model training, and privacy controls.

• Procurement Risk Filter: Build a clear, repeatable framework to evaluate whether a tool meets Australian compliance and safety standards before spending a cent.

• Records & Document Guardrails: Understand how modern software impacts recordkeeping laws, data retention, and compliance for public and community organisations.

• Human-Review & Data Safety Checklists: Establish simple human-in-the-loop checkpoints so your team retains total oversight and accountability for every output.

Delivery options and pricing

• Online-only: 18 Sept 2026 2026, 9:30am–12:30pm AWST

• Face-to-face: 16 Sept 2026, 9:30am–12:30pm AWST.

• Face-to-face venue: The Platform, 256 Adelaide Terrace, East Perth WA.

What participants leave with

• A ready-to-use Vendor Due-Diligence & Procurement Risk Filter.

• A practical Human-Review & Data Safety Checklist.

• A clear next step tailored to your team's learning pathway with WA AI Hub.

Safety and privacy note

Participants should not enter personal, client, health, legal, financial, confidential organisational or sensitive community information into AI tools during workshop activities. Safe practice examples are provided.

Don't let vendor hype push your organisation into avoidable risk. Reserve your spot today and gain total clarity on your software procurement!

Terms & Intellectual Property

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