AI Procurement, Records and Vendor Due Diligence Lab

Name: AI Procurement, Records and Vendor Due Diligence Lab
Start: 2026-10-09T13:00:00+0800
End: 2026-10-09T16:00:00+0800
Location: The Platform

Fri, 9 Oct, 1pm - 4pm AWST

The Platform

Perth WA, Australia

Western Australian AI Hub

23 followers · Contact host

Description

Stop guessing if new software is safe. Learn how to vet tech vendors, manage records, and protect your organisation.

Every week, software vendors pitch new automated features to non-profits, community organisations, and local councils. But when a vendor promises their tool is "secure" or "compliant," how do you actually verify it? What happens to your records when information flows through these systems? And who is accountable if a privacy leak or error occurs?

At WA AI Hub Western Australia's trusted home for practical, responsible, and humanity-centred AI training we help you cut through sales pitches and make confident, safe procurement decisions that align with Australian standards.

This 3-hour practical lab is designed for non-profit leaders, council staff, procurement managers, and records officers who need to move past curiosity and put real safeguards in place. Instead of sitting through abstract lectures, you will work through realistic case studies, test vendor claims, and build simple, reliable tools you can use immediately to protect your team and the communities you serve.

What you will build and master:

Vendor Due-Diligence Checklist: Learn the exact questions to ask before signing software contracts covering data storage, sovereignty, model training, and privacy controls.
Procurement Risk Filter: Build a clear, repeatable framework to evaluate whether a tool meets Australian compliance and safety standards before spending a cent.
Records & Document Guardrails: Understand how modern software impacts recordkeeping laws, data retention, and compliance for public and community organisations.
Human-Review & Data Safety Checklists: Establish simple human-in-the-loop checkpoints so your team retains total oversight and accountability for every output.

Delivery options and pricing

Online-only: 18 Sept 2026 2026, 9:30am–12:30pm AWST
Face-to-face: 16 Sept 2026, 9:30am–12:30pm AWST.
Face-to-face venue: The Platform, 256 Adelaide Terrace, East Perth WA.

What participants leave with

A ready-to-use Vendor Due-Diligence & Procurement Risk Filter.
A practical Human-Review & Data Safety Checklist.
A clear next step tailored to your team's learning pathway with WA AI Hub.

Safety and privacy note

Participants should not enter personal, client, health, legal, financial, confidential organisational or sensitive community information into AI tools during workshop activities. Safe practice examples are provided.

Don't let vendor hype push your organisation into avoidable risk. Reserve your spot today and gain total clarity on your software procurement!

Terms & Intellectual Property

© 2026 WA AI Hub. All rights reserved.Workshop promotional materials, training and workshop content, materials, and prompt libraries are the intellectual property of WA AI Hub and are provided for personal or internal use only. Redistribution, resale, or commercial reproduction without written permission is prohibited.By registering, you agree to our Terms of Service and Privacy Policy.

#AIAccountability #AIRegister #ResponsibleAI #GovernanceTraining #RiskManagement #NFPLeadership #DigitalGovernance #AIWorkshop #DataSafety

Tickets for good, not greed Humanitix dedicates 100% of profits from booking fees to charity

Refund policy

Refund and Cancellation Policy Participant cancellation windows 14 or more calendar days before the scheduled session: Transfer to another available WA AI Hub session or course credit, less any non-recoverable third-party platform fee. Refunds may be offered less an administration fee at WA AI Hub’s discretion. 7-13 calendar days before the scheduled session: Transfer or credit only, subject to availability. No cash refund for change-of-mind cancellation. Less than 7 calendar days before the scheduled session: No refund, no credit and no transfer for change-of-mind cancellation. WA AI Hub may consider exceptional circumstances at its discretion. No-show or partial attendance: No refund, no credit and no transfer, except where required by Australian Consumer Law. Substitutions Participant substitutions are allowed up to 24 hours before the session if the substitute meets eligibility requirements and WA AI Hub receives the updated attendee details in writing. Organiser cancellation, rescheduling or major change If WA AI Hub cancels a session, cannot deliver the session, or makes a major change to the time, delivery mode or core advertised content, participants will be offered a reasonable remedy such as transfer, credit or refund, consistent with Australian Consumer Law. Australian Consumer Law statement Our services come with guarantees that cannot be excluded under the Australian Consumer Law. If a service fails to meet a consumer guarantee, participants may be entitled to a remedy depending on the circumstances. This policy does not limit those rights. Platform fees Ticketing platform fees and payment processing fees may be non-refundable where those fees are charged and retained by the platform, except where law or the relevant platform rules require otherwise. How to request a cancellation, transfer or remedy Email Junita junita@wahub.ai (08) 6156 4865 with the participant name, session title, booking reference, requested outcome and reason for the request. Recommended acceptance wording By registering, participants acknowledge the refund and cancellation policy and understand that statutory rights under Australian Consumer Law continue to apply.

Hostinformation

Western Australian AI Hub

23 followers

Contact host

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Western Australian AI Hub is the state’s accelerator for sovereign artificial intelligence capability. Born from the grassroots energy and collaborative spirit of the Perth AI Innovators community founded by Josh (Adi Tedjasaputra) and Eunice Sari in early 2024, the Hub represents the next stage of our journey: a dedicated, community-led organisation focused on turning Western Australia’s strengths in data and innovation into world-leading AI solutions that matter.

Vision:

To establish Western Australia as a globally recognised leader in the application of responsible and innovative AI, driving economic diversification, industrial productivity, and social progress for all Western Australians.

Mission:

The WA AI Hub connect industry, government, academia, and the startup community to accelerate the adoption of AI in key economic sectors, foster world-class talent, and champion the development of safe, ethical, and inclusive AI solutions.

We aim to support our state reaping the economic benefits of its unique datasets and community strengths while fostering sustainable innovation that serves current and future generations.

What We Do:

Our strategic programs address critical challenges and build long-term sovereign capability in areas where WA has a global edge:

AI in Education: Building an AI-literate workforce through digital literacy pathways and research excellence.
AI for Core Industries: Deploying responsible AI in mining, minerals, and energy to enhance safety, sustainability, and productivity.
AI for a Sustainable Future: Driving “Green AI” powered by renewable energy and sovereign data.
Ecosystem & Leadership Activation: Scaling proven programs to equip leaders and practitioners with the skills to thrive in the AI revolution.

Who Should Join:

Our group is open to anyone interested in AI, regardless of their level of expertise. Whether you're a seasoned developer, a student, a researcher, or just an AI enthusiast, you're welcome to join us.

Why Join Us:

By joining the Western Australian AI Hub, you’ll be part of a state-wide movement to shape the future of responsible and innovative AI. You’ll have the opportunity to connect with industry leaders, researchers, and innovators, contribute to building sovereign AI capability, and play a role in driving economic diversification, industrial productivity, and social progress for all Western Australians.

Activities:

AI Consulting Services: Provide businesses with expertise on integrating AI as teammates or subordinates, focusing on transparency, trust, and complementary strengths (e.g., combining AI's data processing with human creativity). Example: Helping a logistics firm optimise routes with AI while ensuring drivers retain control and contextual decision-making.
AI Workshops and Training Programs: Educate individuals and organisations on skills for the AI era, including AI literacy, prompt engineering, and emotional intelligence for hybrid teams. Incorporate insights on trust imperatives (transparency, reliability, user control) to build effective collaboration.
AI Research and Development (R&D): Conduct research on human-AI teaming and symbiosis, developing tools like explainable AI systems that improve decision accuracy and trust calibration. Publish findings to establish thought leadership and contribute to the global AI community.
AI Community Events: Host meetups, hackathons, and conferences to connect AI enthusiasts, developers, and professionals, fostering collaboration and innovation. Focus on psychological safety, encouraging participants to question AI outputs and share feedback.